For Exhibitors
Vendor Opportunities
ICBA 2010 PRIMEtime, PowerHall, MarketPlace & Business Encounter
Vendor Meetings: February 16 to 18.
The Westin La Cantera. San Antonio, Texas
Vendor Registration & Information
Vendor Opportunities
Read about your opportunities in our Vendor Brochure.
- Apparel, Backpacks & Imprinted Gifts - Reach buyers of apparel, backpacks & imprinted gifts. Choose from PRIMEtime 20-minute private meetings or PowerHall 10-minute meetings.
- Technology - Reach buyers of computer hardware, software and accessories, and consumer electronics products. Choose from PRIMEtime 20-minute private meetings or PowerHall 10-minute meetings.
- Academic Resources - Reach buyers and managers of academic resources, textbooks & course materials. Choose from PRIMEtime 20-minute private meetings or PowerHall 10-minute meetings.
- School & Office Supplies - Reach buyers of school & office supplies. Choose from PRIMEtime 20-minute private meetings or PowerHall 10-minute meetings.
- Business Encounter - Reach store directors and key management staff in 25-minute presentations.
Vendor Schedule
- Tuesday, February 16: Beginning at 1:00pm, registration and setup. Includes evening Welcome Reception.
- Wednesday, February 17: Meetings for all vendors & buyers. Includes meals and receptions.
- Thursday, February 18: Meetings for vendors & buyers (except Academic Resources & Business Encounter). Includes meals and receptions.
- Friday, February 19: Optional free education. Meals are additional cost. Preregistration is required.
- Saturday, February 20: Optional free education. Meals are additional cost. Preregistration is required.
Discover greater value at ICBA 2010
- PRIMEtime is all prescheduled, one-to-one meetings. Your meeting schedule is set by ICBA prior to the event.
- PRIMEtime buyers represent a significant marketshare. The average ICBA store has annual sales of $10 million.
- You have a private meeting space that exceeds any tradeshow booth. With easy move in, setup and move out you maximize the time you spend with stores.
- All PRIMEtime meals and receptions are included, increasing your social time with buyers and directors.
- A great location and great price—the ICBA room rate at The Westin La Cantera is $119.
Payment & Refund Policies
Payment & Refund/Cancellation Policies can be downloaded here.
Vendor Insurance Waiver
In order to participate, a Vendor Insurance Waiver form must be signed and on file with ICBA. It MUST be submitted by January 5, 2010 to ICBA Business Office, P.O. Box 951, Ashland, OR 97520 or faxed to 541.488.4286 or emailed to Office@ICBAinc.com.
Payment & Refund/Cancellation Policies can be downloaded In order to participate, a form must be signed and on file with ICBA. It MUST be submitted by to ICBA Business Office, P.O. Box 951, Ashland, OR 97520 or faxed to 541.488.4286 or emailed to Office@ICBAinc.com.
ICBA 2010 PRIMEtime Exhibitor Kit
For more information, read the complete ICBA 2010 PRIMEtime Vendors Exhibitor Kit to find information about ordering additional tables, chairs, etc. for your PowerHall and MarketPlace “booths.” Freeman Decorating will be our on-site decorator for the PowerHall and MarketPlace events. Your company will be responsible for any additional furnishing or services provided over what is included in your standard booth package. (See the Exhibitor Kit for booth details.) Deadline for ordering additional fixtures for your booth at the ICBA discounted price is Tuesday, February 2, 2010. Please note, the ballrooms that will hold the PowerHall and Marketplace events are carpeted.
For PRIMEtime in-room meeting participants, please request additional furnishings through The Westin La Cantera Conference Services office. Although the hotel will do its best to accommodate your needs, due to limited inventory, items may not be available. Additional furnishings will be billed to your company’s incidental credit card provided to the hotel.
Shipping & Freight
Ship all support materials and samples directly to The Westin La Cantera. Shipments will be delivered directly to your designated event location and ready for you to set up. Materials and samples MUST be shipped to arrive NO EARLIER than Saturday, February 6, 2010 and NO LATER than Saturday, February 13, 2010.
Freight MUST be shipped to:
Attn: [Name of your company]
The Westin La Cantera / ICBA 2010
16641 La Cantera Parkway
San Antonio, Texas 78256
Phone: 210.558.6500
Fax: 210.558.2400
Freight MUST BE CLEARLY MARKED and include packing slip(s) with:
Name of recipient
Name of your company
Number of boxes (e.g., 1 of 3, 2 of 3, etc.)
Outbound Freight
For outbound freight, you are required to pack materials and samples for shipment, complete shipping forms with payment information, and leave packages in your assigned event location for hotel pickup.
Save with Tradeshow Select
ICBA encourages you to maximize your savings on inbound and outbound freight by using Tradeshow Select, a division of PartnerShip. To assist you with outbound needs, a PartnerShip service desk will be at the conference. For more information about PartnerShip Tradeshow Select call 800.599.2902 or email tradeshow@partnership.com.
Questions? For more information on ICBA 2010 Vendor opportunities, contact Marty Duncan toll-free at 866.841.4222 or MartyDuncan@ICBAinc.com.
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